Fleet maintenance: meaning and examples

Fleet maintenance is keeping a group of vehicles or machines serviced, inspected and recorded so they stay safe and available for work. For a small business it can mean a handful of vans, utes, trucks, trailers and tools.

How it works

Fleet maintenance is the upkeep of a group of vehicles or machines used for work. It covers regular servicing, daily checks, faults, repairs and the paperwork that shows it was done.

For a small business the fleet might be a few vans, utes, trucks, trailers and tools. Big operators use dedicated fleet management systems with telematics. A small operator may only need a clean record per vehicle that the team can add to.

A small-fleet routine

Illustration: a landscaper with two utes, a trailer and three mowers has drivers do a prestart check each morning, logs every service against the right machine, and keeps a short list of faults for the Friday workshop session.

In Loggy that is Inspections, logs and Active Faults on each vehicle. Loggy Pro adds user management so staff can log to the same vehicle, plus folders, income reporting and downloadable reports.

How to track it in Loggy

Loggy is a maintenance logbook, not full fleet management software. Every vehicle gets a service history, faults, fuel and expenses, and prestart inspections. Loggy Pro adds user management, folder management and income reporting, with downloadable reports.

1. Add each vehicle and machine you run.
2. Have drivers run a prestart check and log services as they happen.
3. Use Loggy Pro for shared access, folders and reports if you need them.

Loggy is a free maintenance logbook app for iOS and Android. The free plan has unlimited vehicles, reminders, PDF export and vehicle transfer, and no ads.

Frequently asked questions

Related pages

• Fleet maintenance app for small businesses
• Truck and towing fleets
• What Loggy Pro adds
• Glossary: Prestart check
• Glossary: Preventive maintenance
• Glossary: Fault
• All glossary terms